MS Office : Set Tab Stops / Clear them
Microsoft Windows : Microsoft Office 2003/ 2007/ 2010 /2013.
Set tab stops
Note You can also use the document layout options in Word to set up your document. For example, you can easily create a table of contents or an index without setting a single tab stop. You can also use the predesigned table and header and footer options. In addition, Word provides predesigned cover pages and various page-layout options to make document setup easier.
Set tab stops by using the ruler
1. Click the tab selector at the left end of the ruler until it displays the type of tab that you want.
Notes If you don't see the horizontal ruler that runs along the top of the document, click the View Ruler button at the top of the vertical scroll bar.
View Ruler button
2. Click the ruler where you want to set the tab stop.
Tab stops on the ruler
Tab image | A Left Tab stop sets the start position of text that will then run to the right as you type. |
Center Tab button | A Center Tab stop sets the position of the middle of the text. The text centers on this position as you type. |
Tab image | A Right Tab stop sets the right end of the text. As you type, the text moves to the left. |
Tab image | A Decimal Tab stop aligns numbers around a decimal point. Independent of the number of digits, the decimal point will be in the same position. (You can align numbers around a decimal character only; you cannot use the decimal tab to align numbers around a different character, such as a hyphen or an ampersand symbol.) |
Bar Tab button | A Bar Tab stop doesn't position text. It inserts a vertical bar at the tab position. |
Notes about using the horizontal ruler to set tab stops
· By default, there are no tab stops on the ruler when you open a new blank document.
· The final two options on the tab selector are actually for indents. You can click these and then click the ruler to position the indents, rather than sliding the indent markers along the ruler. Click First Line Indent Button image, and then click the upper half of the horizontal ruler where you want the first line of a paragraph to begin. Click Hanging Indent Button image, and then click the lower half of the horizontal ruler where you want the second and all following lines of a paragraph to begin.
· When you set a bar tab stop, a vertical bar line appears where you set the tab stop (you don't need to press the TAB key). A bar tab is similar to strikethrough formatting, but it runs vertically through your paragraph at the location of the bar tab stop. Like other types of tabs, you can set a bar tab stop before or after you type the text of your paragraph.
· You can remove a tab stop by dragging it (up or down) off the ruler. When you release the mouse button, the tab stop disappears.
· You can also drag existing tab stops left or right along the ruler to a different position.
· When multiple paragraphs are selected, only the tabs from the first paragraph show on the ruler.
Set tab stops by using the Tabs dialog box
If you want your tab stops at precise positions that you can't get by clicking the ruler, or if you want to insert a specific character (leader) before the tab, you can use the Tabs dialog box.
1. Click the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click Tabs.
Paragraph group on the Page Layout tab
2. Under Tab stop position, type the location where you want to set the tab stop.
3. Under Alignment, click the type of tab stop that you want.
4. To add dots with your tab stop, or to add another type of leader, click the option that you want under Leader.
5. Click Set.
6. Repeat steps 2-5 to add another tab stop, or click OK.
Portions of this article were excerpted from Training on Office.com.
Add leaders, or dotted lines, between tab stops
You can add dot leaders between tab stops or choose other formatting options in the Tabs dialog box.
1. Type the text that you want to appear before the leader.
2. On the horizontal ruler, set the tab stop that you want.
3. Click the Page Layout tab, click the ParagraphDialog Box Launcher, and then click Tabs.
Paragraph group on the Page Layout tab
4. Under Leader, click the leader option that you want.
5. Click OK, and then press TAB.
When you press ENTER to start a new line, the formatted tab stop is available on the new line.
Tip If you want to use tab stops and dot leaders to format a table of contents, consider using Word to create a table of contents automatically.
Change the spacing between the default tab stops
If you set manual tab stops, the default tab stops are interrupted by the manual tab stops that you set. Manual tab stops that are set on the ruler override the default tab stop settings.
1. On the Page Layout tab, click the Paragraph Dialog Box Launcher.
Paragraph group on the Page Layout tab
2. In the Paragraph dialog box, click Tabs.
3. In the Default tab stops box, enter the amount of spacing that you want between the default tab stops.
When you press the TAB key, your tab will stop across the page at the distance that you specified.
Clear tab stop spacing
If you added manual tab stops, you can clear the spacing for one tab stop or for all manual tab stops. After you clear the spacing, the tab stop characters move to default locations.
1. On the Page Layout tab, click the Paragraph Dialog Box Launcher.
Paragraph group on the Page Layout tab
2. In the Paragraph dialog box, click Tabs.
3. In the list under Tab stop position, click the tab stop position that you want to clear, and then click Clear.
Tip To remove the spacing from all manual tab stops, click Clear All.
4. Repeat step 3 for each tab stop position that you want to clear.
5. Click OK.
The tab stop characters are not removed. To remove them, you need to delete them manually or run find and replace, with ^t in the Find what box and an empty Replace with box. To open the Find and Replace dialog box, on Home tab, in the Editing group, click Replace.
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